Iowa Bids > Bid Detail

Construction Audit Services

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Agency: University of Iowa
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD18081253952488417
Posted Date: Jan 5, 2023
Due Date:
Solicitation No: 17937

Bid Information

Type Request for Qualifications - Sealed
Status Awarded
Number 17937 (Construction Audit Services)
Issue Date & Time 9/28/2022 01:45:46 PM (CT)
Close Date & Time 10/26/2022 03:00:00 PM (CT)
Duration 28 days 1 hour 14 minutes 13 seconds
Notes The University of Iowa (hereafter, The University /University) located in Iowa City, Iowa, is soliciting written proposals from qualified Suppliers to provide construction audit services.

Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of responses well before the due date required.
Contact Information
Name Andy Lane
Address 202 PCO
Iowa City, IA 52242-2500 USA
Phone (319) 335-1207
Fax (319) 335-2443
Email andy-lane@uiowa.edu
Awarded Suppliers
Bid Documents
Document name Format
Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
File Name Description File Size
UI Standard Terms and Conditions.pdf University of Iowa standard terms and conditions. 263 KB
Professional_Services_Agreement_April_2021 (1).docx Professional Services Agreement 41 KB
Bid Questions
Question



16. Please indicate the funding sources for the Project.
Answer



Within our budget
Submitted 10/18/2022 03:11:13 PM (CT)
Question



15. Does the University anticipate the “review of construction claims” scope of work be performed for a fixed-fee, or is it open to other pricing models?
Answer



Open to other pricing models
Submitted 10/18/2022 03:10:56 PM (CT)
Question



14. Have any notices of claims been received by the University?
Answer



23 settled, 11 pending
Submitted 10/18/2022 03:10:40 PM (CT)
Question



13. What construction management software does the University use?
Answer



BuildUI (home grown), Submittal Exchange
Submitted 10/18/2022 03:10:25 PM (CT)
Question



12. Does the University have a preference for fixed-fee versus hourly rates, not-to-exceed invoicing?
Answer



No preference
Submitted 10/18/2022 03:10:12 PM (CT)
Question



11. The RFP states the initial contract duration is one year, with the potential to extend up to four additional years. The RFP also requests a fixed-fee proposal. Is the fixed-fee being requested for the first year only, or for the potential five year duration? If only for the first year, could the University provide a project schedule with the anticipated construction activities and costs by year, in order to understand the cost of construction anticipated to be reviewed during the first year?
Answer



Lump Sum price for an initial duration of one year. Thereafter, the contractual agreement may be extended upon the written mutual consent of both parties for four (4) one (1) year periods, for a maximum agreement of five (5) years.
Submitted 10/18/2022 03:09:17 PM (CT)
Question



10. Is it anticipated that the auditor will present to committees?If so, in person or virtually?
Answer



Virtual presentations, if requested

Submitted 10/18/2022 03:09:10 PM (CT)
Question



9. Is it anticipated that the majority of work will be performed in person or remotely?
Answer



There could be opportunity for remote work but the expectation would be the audit staff could be expected to come onsite for certain items.
Submitted 10/18/2022 03:08:45 PM (CT)
Question



8. It is noted that the RFP requests both cost verification and contract compliance auditing, as well as analysis of construction management processes. Cost verification and contract compliance auditing typically involves a review of invoiced costs and the Contractor’s compliance with contractual terms and conditions, whereas analysis of construction management processes typically involves a review of the efficiency and effectiveness of the University’s processes (sometimes referred to as “performance auditing”). Because of the different nature of these audits, different audit processes and procedures are typically employed for each service and are performed at different intervals. In order to provide an accurate estimate of fees, it is helpful to know what the desired frequency of these two different types of audits will be, as well as the cadence of reporting (i.e. monthly, quarterly or some other periodic basis). Please indicate the desired frequency and reporting cadence for cost verification and contract compliance auditing. Please also indicate the desired frequency and reporting cadence for the analysis of construction management processes.
Answer



Cost verification and cost contracting auditing. Frequency is formal reports at the end of each phase but periodic informal reporting no less than quarterly.
Submitted 10/18/2022 03:08:25 PM (CT)
Question



7. Is it anticipated that any of the major subcontractors will invoice on a cost-plus basis? If so, which trades?
Answer



There are 5 major GMP subcontracts:

Mechanical - Baker Mechanical $85,000,000

Electrical - Tri City Electric $90,500,000

Fire Protection - $6,000,000

Building Controls - Johnson Controls $3,500,000

Pneumatic Tube - Atreo $500,000
Submitted 10/18/2022 03:07:57 PM (CT)
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