Iowa Bids > Bid Detail

Cleaning Services for the Fairfield Administration Building

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Agency: State of Iowa - Department of Transportation
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD18080389240999133
Posted Date: Nov 27, 2023
Due Date:
Solicitation No: RFB FY2024 #468 Addendum 1

Bid Information

Type Request for Bid - Informal
Status Awarded
Number RFB FY2024 #468 Addendum 1 (Cleaning Services for the Fairfield Administration Building)
Issue Date & Time 10/26/2023 03:19:58 PM (CT)
Close Date & Time 11/8/2023 01:00:00 PM (CT)
Duration 12 days 21 hours 40 minutes 1 second
Notes
We highly recommend online submission of responses. This expedites the process and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.

Until the contract is awarded the sole point of contact for this project is Julie Brown (see bid contract information) any and all questions related to this project are to be submitted to Julie Brown in writing preferable through the Ionwave Bid system. (See the cut off period for question submissions)

Project Location:
Fairfield Administration Building
205 E. 227th Street
Fairfield, IA 52556
Please see the Attachment tab with Floor Plans - Appendix B and Site Exterior Photos - Appendix C


Pre-Bid/Site Visit:

It is highly recommended that prospective bidders on these projects shall visit the job site prior to submitting a quotation.
Pre-Bid/Site Visit Details:

Date: Thursday, November 2nd, 2023

Time: 9:00 a.m. CST

Location: 205 E. 227th Street, Fairfield, IA 52556
Contact for Pre-Bid/Site Visit: Julie Brown, Interested Bidders in attending must contact Julie Brown at julie.brown@iowadot.us or by phone at 515-239-1892 no later than Wednesday , November 1st, 2023.
No considerations or revision in the contract price or scope of the project will be considered by the Iowa DOT for any item which could have been revealed by a thorough on-site inspection and examination.
The DOT highly recommends all contractors interested in this project attend the prebid/site visit meeting. Prior to bidding to ensure you have a good understanding of the project, size, and the opportunity to ask questions.
Pre-Bid/Site Visit Conference
The purpose of the Pre-Bid conference is to discuss with prospective Bidders the work to be performed and allow prospective Bidders an opportunity to ask questions regarding the RFB. Verbal discussions at the Pre-Bid conference shall not be considered part of the RFB unless confirmed in writing by the Iowa DOT and incorporated into this RFB. The conference may be recorded. Questions asked at the conference that cannot be adequately answered during the conference may be deferred. A copy of the questions and answers will be posted on the DOT website for viewing.
Cleaning to be done once a week.
ALL LINES ARE REQUIRED TO BE BID TO BE CONSIDERED AND TIED.
Contract Award
The Contractor will be awarded a one (1) year contract with an option to renew for ( five ) additional years in twelve (12) month increments.
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.
Contact Information
Name Julie Brown
Address 800 Lincoln Way
Ames, IA 50010
Phone 1 (515) 239-1892
Fax
Email julie.brown@iowadot.us
Awarded Suppliers
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Commercial Cleaners LLC 5 $20,410.00
Award Attachments
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RFBFY2024#468bidtab.pdf RFB FY2024 #468 - Bid Tabulation - Cleaning Services for the Fairfield Administration Building 107 KB
Bid Documents
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Award Detail Spreadsheet (please login to view this document) Excel 2007 / XLS
Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
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standardterms_informal 1_18_22.pdf Standard Bid Terms and Conditions - Informal 186 KB
Scope of Work and Specs for Cleaning Svcs for the Fairfield Admin Building with Apdx A.pdf Scope of Work and Specs for Cleaning Services for the Fairfield Admin Building with Appendix A 153 KB
1st and 2nd Floor Fairfield Admin Bldg Egress - w Rm Names - Appendix B.pdf 1st and 2nd Floor Fairfield Admin Bldg Egress - w Rm Names - Appendix B 3.48 MB
Site Exterior Photos - Appendix C.pdf Site Exterior Photos - Appendix C 10.75 MB
RFB#468ad1.pdf RFB#468 Addendum 1 94 KB
Bid Questions
Question What is the total amount of floor square footage that needs to be strip and wax?
Answer Please reference to the Scope of Work and Specs for Cleaning Svcs for the Fairfield Admin Building with Apdx A attached on the 'Attachements' tab of this RFB. In Appendix A it states under Once a year section, that the Strip/Wax Hard Floors is Only Men's & Women's Restrooms located in the Materials Lab Section.
Submitted 11/5/2023 05:39:36 PM (CT)
Question How many windows needs to be cleaned?
Answer Please see the attachment named, Site Exterior Photos - Appendix C.pdf. This is located on the 'Attachments' tab of the RFB. These photos show the first floor windows around the building. Clean interior and exterior windows on first floor only.
Submitted 11/5/2023 05:38:36 PM (CT)
Question Who will be providing the paper products and cleaning supplies?
Answer As stated in the scope of work and specs attached on the Attachments tab of the RFB the Iowa DOT will provide the following all other items the Contractor will provide.. See section 1.2 Cleaning.

1.2 Cleaning

The Iowa DOT will provide paper products for towel dispensers, hand soap, toilet

tissue, cleaning rags, trash can liner, equipment (mops, broom), and related items.

DOT paper towels should not be used as cleaning supplies. The Contractor is

responsible for supplying all other cleaning supplies, materials and equipment. The

DOT has cleaning supplies and equipment on site for DOT use only.

Submitted 11/3/2023 10:09:30 AM (CT)
Question Is it required to have one cleaner at the job site at once or can we have multiple?
Answer

The Cleaning Crew must consist of a lead worker but you can have more than one worker(s) to clean the job site.

Submitted 11/2/2023 11:03:57 PM (CT)
Question Is there a preferred time that you would like to have the facility cleaned?
Answer
See the attachment on the ‘Attachments’ tab of RFB #468, Scope of Work and Specs for Cleaning Svcs for the Fairfield Admin Building with Apdx A.pdf

In Section 1.3 Hours of Operation:

Hours of Operation are: Monday- Friday 8:00 a.m.-4:30 p.m. Service hours to be completed after hours of operation. Cleaning services are to be completed one day a week any time after one hour close of business and before one hour opening of business. Cleaning services will not be expected on Iowa DOT Holidays.

Weekend cleaning is also okay, Saturday or Sunday.

Additional holiday days where cleaning will not be expected Wednesday, November 22nd, 2023 and December 26th, 2023.

Submitted 11/2/2023 09:55:59 AM (CT)
Question The information on the event details/ bid post states that "Cleaning to be done two days a week", however, the information on the Scope of Work Attachment states that the cleaning are to be completed one day a week. Is the cleaning twice a week or once? Thank you.

Please refer to the Scope of Work document:

1.3 Hours of Operation

• Hours of Operation are: Monday- Friday 8:00 a.m.-4:30 p.m. Service hours to be completed after hours of operation. Cleaning services are to be completed one day a week any time after one hour close of business and before one hour opening of business. Cleaning services will not be expected on Iowa DOT Holidays.
Answer On the ‘Event Details’ tab it states, “Cleaning to be done two days a week”. This is incorrect.

Requirement is once a week. “Cleaning to be done once a week”. This will be updated per this

Addendum 1. Please see Addendum 1 that has been issued and can be located on the 'Attachments' tab.
Submitted 10/26/2023 08:29:20 PM (CT)

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