Responders shall furnish any requested information within three (3) working days after notification from the purchasing agent.

Any manufacturers’ names, trade names, brand names, or catalog numbers used in the specification are for establishing and describing general performance and quality levels. The references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer. Responders must include alternate brand specifications for purposes of comparison to approved brands based on the same or higher level of performance.

Samples:

Prior to award the DOT may require a sample/s from the apparent low bidder to evaluate quality and/or compliance with proposals requirements prior to award. Samples to be provided at no cost and will not be considered as part of the estimated annual quantity requested. Samples will need to be provided within five (5) days from request date.

The final point of acceptance for testing and continued monitoring will be the Receiving Department or designated site. Random sample testing of blades received will be at the discretion of the DOT.

Mill Certifications need to accompany all shipments.

Contract Award

Award will be made for any one group or combination of groups. All items within a group must be bid to be considered for a group award.

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.

A Purchase order will be issued at the beginning of the contract period for all items listed on the proposal. Additional purchases of blades will be ordered as needed throughout the contract period.

Materials shipped in full pallet quantities shall be stacked and securely banded and/or shrink wrapped on four-way entry pallets measuring 40" x 48" is preferred. Pallets should be made of durable material strong enough to hold weight of product.

Palletized items shall not exceed 60 inches in height.

Contract Begin Date: June 19, 2023

Contract End Date: April 30, 2024

Responders may quote prices on more than one alternative brand or model. A separate Schedule of Prices shall be provided for each make/model and submitted into one response.

Deliveries shall be according to the following schedule:

Delivery of original order for 50% of every contracted item needs to be delivered by August 18, 2023. Remaining 50% to complete orders to be delivered no later than August 31, 2023. If vendors don't communicate if they can meet these time frames it may constitute automatic removal from the bidders list for the next bid.

Iowa DOT reserves the right to specify delivery schedule of request quantities by size/type depending on the DOT needs.