Iowa Bids > Bid Detail

Fuel Tank Cleaning Services Statewide

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Agency: State of Iowa - Department of Transportation
Level of Government: State & Local
Category:
  • F - Natural Resources and Conservation Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • S - Utilities and Training Services
Opps ID: NBD18080119831988326
Posted Date: Feb 10, 2023
Due Date:
Solicitation No: RFB FY2023 #095 Addendum 2

Bid Information

Type Request for Bid - Formal
Status Awarded
Number RFB FY2023 #095 Addendum 2 (Fuel Tank Cleaning Services Statewide)
Issue Date & Time 1/10/2023 07:38:20 AM (CT)
Close Date & Time 1/31/2023 01:00:00 PM (CT)
Duration 21 days 5 hours 21 minutes 39 seconds
Notes
We highly recommend online submission of responses. This expedites the process and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.
Contract Award
One contract will be awarded for all items. All items are tied.
Contract Begin Date
February 13, 2023
Contract End Date
February 12, 2024
Contract Award
The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign. During an RFP opening the only information that will be shared is the name of the companies that responded to the proposal and next steps.

Bid Opening Date January 31, 2023

Time: 1:00 PM
Microsoft Teams meeting

Join on your computer, mobile app or room device
Click here to join the meeting

Meeting ID: 250 756 176 531
Passcode: QE86gh
Download Teams | Join on the web
Or call in (audio only)
+1 515-817-6093,,656573765# United States, Iowa City
Phone Conference ID: 656 573 765#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
Contact Information
Name Jean Gustafson
Address 800 Lincoln Way
Ames, IA 50010
Phone 1 (515) 239-1173
Fax
Email jean.gustafson@iowadot.us
Awarded Suppliers
Award Attachments
Bid Documents
Document name Format
Bid Invitation (please login to view this document) Acrobat / PDF
Public Question & Answer (please login to view this document) Acrobat / PDF
Bid Attachments
File Name Description File Size
standardterms_formal 1_18_22.pdf (please login to view this document) Standard Bid Terms and Conditions - Formal 207 KB
Specification for fuel tank cleaning.pdf Specifications for fuel tank cleaning 76 KB
List of Fuel Tanks for fuel tank cleaning 2023.pdf List of tanks 64 KB
Invoice copies.pdf Invoice copies 1.02 MB
Bid Questions
Question Is letting date January 23rd or 31st per Addendum #2?
Answer
When posting the Addendum #2 I accidentally listed the due date wrong. Here is the correct information.


Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign. During an RFP opening the only information that will be shared is the name of the companies that responded to the proposal and next steps.



Bid Opening Date January 31, 2023

Time: 1:00 PM
Submitted 1/23/2023 11:24:25 AM (CT)
Question There is a significant price difference if fuel filtration MUST be included in the line item for Basic Cleaning Service for all tanks.
Fuel filtration and polishing require different equipment than just tank bottom cleaning and sampling.
Since filtration is determined on a as needed basis based on visible suspended material, is it possible to get a line item just for fuel filtration?
This would help us give the state a more cost effective bid if filtration is based on an as needed basis.
Answer We ask for fuel filtration on all tank cleanings as we feel the need for cleaning each time.
Submitted 1/17/2023 10:39:03 AM (CT)
Question Could you please supply the current vendor's rate sheet and copies of last 3 invoices? Thank you.
Answer
Rates provided under the other question for contract pricing.

Invoices will be attached under the Attachments Tab when I do an addendum.
Submitted 1/12/2023 04:26:43 PM (CT)
Question How do we find out previous fuel tank cleaning bid cost, or in other words the current bids cost?
Answer
Current prices:

> 5,000 gallon basic cleaning $650.00

Cost to treat 2,000 gallons 100-300 PPM $108.00

Cost to treat 2,000 gallons 301-1,000 PPM $131.00

Cleaning out of fire valve boxes at $50.00 per above ground tank location.

Submitted 1/11/2023 07:12:01 AM (CT)

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