| Agency: |
Iowa State University |
| Level of Government: |
State & Local |
| Category: |
- 70 - General Purpose Information Technology Equipment (including software).
|
| Opps ID: |
NBD18079993735626087 |
| Posted Date: |
Apr 20, 2023 |
| Due Date: |
|
| Solicitation No: |
RFQ-1000712 |
Bid Information
|
Type
|
Request for Proposal (Public)
|
|
Status
|
Awarded
|
|
Number
|
RFQ-1000712 (Prospective Student Search Mailings)
|
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Issue Date & Time
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1/31/2023 11:00:01 AM (CT)
|
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Close Date & Time
|
2/28/2023 03:00:00 PM (CT)
|
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Duration
|
28 days 3 hours 59 minutes 58 seconds
|
|
Notes
|
Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity. Responses to all questions will be provided after the Question Cutoff Date/Time.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
|
Contact Information
|
Name
|
Stacy Sassman
|
|
Address
|
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
|
|
Phone
|
(515) 294-9390
|
|
Fax
|
|
|
Email
|
ssassman@iastate.edu
|
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Bid Questions
|
Question
|
When would the resulting contract begin?
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Answer
|
This contract will begin on July 1, 2023 and continue until June 30, 2025. The contract may be renewed for up to three (3) additional one-year periods by written mutual agreement of both parties.
|
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Submitted
|
2/13/2023 09:56:49 AM (CT)
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Question
|
Has ISU identified a budget for this initiative, and if so, is it possible to share? Is there a price above which proposals would not be accepted?
|
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Answer
|
At this time we do not have a proposal price cap as prices may vary depending on services included. Please ensure all services are well outlined.
|
|
Submitted
|
2/13/2023 09:56:40 AM (CT)
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Question
|
The RFP indicates a desire for senior search and a desire for marketing to these students through the application and yield stages. Is ISU interested in including senior search (new) names only or also previously purchased names and/or inquiry pool student names?
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Answer
|
Senior search should incorporate both new names and names previously purchased.
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Submitted
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2/13/2023 09:56:30 AM (CT)
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|
Question
|
Exhibit #1 you provided references email campaigns - is that part of the expected deliverable?
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Answer
|
Yes.
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Submitted
|
2/13/2023 09:16:36 AM (CT)
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|
Question
|
What has been your traditional response rate to student search pieces in the past?
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Answer
|
Average total response rate for 2021 and 2022 was ~11.2%. Average Freshman response rate for 2021 and 2022 was ~25.5%. Average Sophomore response rate for 2021 and 2022 was ~13.5%. Average Junior response rate for 2021 and 2022 was ~9%.
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Submitted
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2/13/2023 09:15:22 AM (CT)
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Question
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What has been the volume of student searching mailings you have done in the past to reach those inquiry goals by class?
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Answer
|
Average total suspects contacted for 2021 and 2022 was ~354k. Average Freshman suspects contacted for 2021 and 2022 was ~17k. Average Sophomore suspects contacted for 2021 and 2022 was ~17k. Average Junior suspects contacted for 2021 and 2022 was ~18k.
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Submitted
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2/13/2023 09:14:53 AM (CT)
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Question
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If we build a microsite to gather inquires are you open to building a direct feed into your CRM allowing your team to call on warm inquiries faster?
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Answer
|
This is a possibility, the primary concern here would be that the data would have to be clean and formatted per our system requirements.
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Submitted
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2/13/2023 09:13:56 AM (CT)
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Question
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When you reference an inquiry, is that turning a suspect from a list acquisition, into an actual inquiry to Iowa State where interest in the University has been expressed?
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Answer
|
Correct; An inquiry is essentially a suspect from an acquistion list "raising their hand" for additional information from Iowa State University.
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Submitted
|
2/13/2023 09:12:35 AM (CT)
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Question
|
Would ISU accept screenshots of sample physical search mailings in lieu of vendors mailing in physicals samples?
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Answer
|
PDF versions would be acceptable.
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Submitted
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2/9/2023 11:32:10 AM (CT)
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Question
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Can Vendors attach additional documents for questions that have a character limit submission box? (e.g., “Company Overview”, “Demonstrated Experience”)
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Answer
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Yes.
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Submitted
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2/2/2023 02:58:34 PM (CT)
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