Iowa Bids > Bid Detail

VDL Calibration Services

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Agency: Iowa State University
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD18079892052714644
Posted Date: Jun 6, 2023
Due Date:
Solicitation No: RFQ-1000752 Addendum 2

Bid Information

Type Request for Proposal (Public)
Status Awarded
Number RFQ-1000752 Addendum 2 (VDL Calibration Services)
Issue Date & Time 4/6/2023 02:00:01 PM (CT)
Close Date & Time 5/4/2023 02:00:00 PM (CT)
Duration 27 days 23 hours 59 minutes 58 seconds
Notes
Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide on campus calibration services for the Veterinary Diagnostic Laboratory.

Contractors should read all materials carefully and note the due date.

Contractors must submit all questions in the "Questions" tab related to this bid opportunity.

Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
Contact Information
Name Craig Sondgeroth Procurement Agent
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone 1 (515) 2949918
Fax 1 (515) 2949606 xCSONDGEROT
Email csond1@iastate.edu
Awarded Suppliers
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Martin Calibration 12 $58,775.00
Bid Documents
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Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
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ISU Instructions.pdf Review the instructions for important information. REVISED APRIL 2022 174 KB
ISU General Terms & Conditions.pdf Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section. REVISED APRIL 2022 232 KB
Insurance Language - Equipment Repair, Install, Maintenance (low risk) 09-2020.pdf Insurance Requirements - Equipment Repair, Install, Maintenance (low risk) 09-2020 28 KB
VDL equipment list.xls Equipment List 146 KB
Bid Questions
Question Do microscopes just getting cleaning and PM on them or are they toolmakers microscopes that need full calibration?
Answer Just cleaning and PM.
Submitted 5/4/2023 08:33:28 AM (CT)
Question
We need clarification on what data you need collected? Do you need As Found and As Returned data or just As Found?
Answer Minimum data collected is as found. If any adjustments, repairs, cleaning, etc. to equipment occurs, we will need as returned data too.
Submitted 4/28/2023 04:31:42 PM (CT)
Question Will we need to ask for approval to proceed with repairs or will we automatically proceed with repairing broken pipettes?
Answer Approval to proceed with repairs.
Submitted 4/28/2023 04:30:40 PM (CT)
Question
Multichannel Pipettes: Do you need data collected on one channel or all channels?
Answer Data collected on all channels.
Submitted 4/28/2023 04:30:12 PM (CT)
Question Line item #2 erroneously included "multi-channel". This was in error from copying another line.
Answer Please disregard the mention of "multi-channel" on line #2.
Submitted 4/28/2023 04:29:23 PM (CT)
Question Are you wanting pricing for both 3x10 and 2x7 data collection, or just 3x10?
Answer We would prefer both. We want to understand the difference in pricing based on level of service. Some areas may prefer the higher level of service if they can.
Submitted 4/28/2023 04:18:30 PM (CT)
Question Bottle Top dispensers do not have much info in the line items. Are you wanting As Found (10%, 100%; 7 data points) and As Left (10%, 50%, 100% ; 10 data points) for bottle tops?
Answer We’re interested in the difference in pricing between 2x7 and 3x10 plans.
Submitted 4/26/2023 08:41:41 PM (CT)
Question I see you have cleaning and lubrication separate from the As Left data. I assume you want that service done prior to giving the As Left data? So am I to understand that cleaning and lubrication will happen with every pipette once a year?
Answer If a pipette is found failing calibration, we’d expect notification from the service provider. If the lab authorizes the vendor to do so, the vendor would disassemble, clean, lubricate, provide other service as needed, then perform an as left calibration to see if repairs corrected the issue.
Submitted 4/26/2023 08:36:15 PM (CT)
Question For your pipettes, I am understanding you require 7 data points at 10% and 100% As Found data, and 10 data points at 10%, 50%, and 100% As Left data. This is a very high number of readings, especially when you get to the 8 channels and 12 channels. Each 12 channel would have 168 data points As Found, and 360 data points As Left. A single would be 14AF/30AL. This is a very, very high number of data points. Are you set with this level of service? Does every department require this as well? At this level, ~200 units (singles, repeaters, BTs, 8ch, and 12ch) every quarter, all with AF/AL data and certificates, would probably take too long for it to be feasible for us. I would recommend 1-2 data points for multis at 10% and 100% As Found, and 2 data points 10% and 100% As Left.

Please let me know if some departments don't require this high of a level of service. Perhaps some don't require As Found data?
Answer 1. Service for each item is only provided annually. However, we expect the vendor to be onsite at least quarterly to address situations such as items in need of repair, or units accidentally missed by the service provider when they were previously onsite. 2. All channels of multichannel pipettes must be checked. 3. If a pipette passes as found, there’s no need to collect as returned data too. If a pipette fails as found and is serviced, we’d expect as returned data to demonstrate functionality of the repaired unit. 4. Minimum ask is 7 data points at 10% and 100% on every channel. Maximum ask is 10 data point at 10%, 50%, and 100%. We are interested in understanding pricing difference between these levels of service. There may be a few instances where the higher service level is preferred.
Submitted 4/26/2023 08:28:49 PM (CT)
Question Pre-Bid Walkthrough
Answer There were no RSVPs for the walkthrough, so therefore has been cancelled.
Submitted 4/19/2023 04:03:53 PM (CT)
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