Iowa Bids > Bid Detail

Sound System Upgrades for ISU Athletics

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Agency: Iowa State University
Level of Government: State & Local
Category:
  • 58 - Communications, Detection and Coherent Radiation Equipment
Opps ID: NBD18079851587701912
Posted Date: Jan 30, 2024
Due Date:
Solicitation No: RFQ-1000858 Addendum 4

Bid Information

Type Request for Proposal (Public)
Status Awarded
Number RFQ-1000858 Addendum 4 (Sound System Upgrades for ISU Athletics)
Issue Date & Time 10/5/2023 01:31:47 PM (CT)
Close Date & Time 12/7/2023 04:00:00 PM (CT)
Duration 2 months 2 days
Notes Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.

Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
Contact Information
Name Dustin Mohr
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone (515) 294-4793
Fax (515) 294-9606
Email dmohr@iastate.edu
Bid Documents
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Award Detail Spreadsheet Excel 2007 / XLS
Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
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808 items in 54 pages
ISU Instructions.pdf Review the instructions for important information. REVISED APRIL 2022 174 KB
ISU General Terms & Conditions.pdf Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section. REVISED APRIL 2022 232 KB
Insurance Language - Equipment Repair, Install, Maintenance (high risk) 09-2020.pdf Insurance Requirements - Equipment Repair, Install, Maintenance (high risk) 09-2020 28 KB
AV8.0 - CYCLONE SPORTS COMPLEX SOFTBALL.pdf Specifications and Drawings 7.13 MB
AV8.1 - CYCLONE SPORTS COMPLEX SOCCER.pdf Specifications and Drawings 14.34 MB
Hilton AV0.0 - GENERAL NOTES AND LEGENDS.pdf Specifications and Drawings 2.31 MB
Hilton AV3.0 - FIFTH LEVEL FLOOR PLAN.pdf Specifications and Drawings 21.25 MB
Hilton AV4.1 - SECTION.pdf Specifications and Drawings 9.88 MB
Hilton AV4.2 - SECTION.pdf Specifications and Drawings 2.84 MB
Hilton AV4.3 - SECTION.pdf Specifications and Drawings 10.55 MB
Hilton AV5.0 - AV FUNCTIONAL LEGEND AND STANDARD DETAILS.pdf Specifications and Drawings 970 KB
Hilton AV5.1 - DIGITAL AUDIO NETWORK.pdf Specifications and Drawings 315 KB
Hilton AV6.1 - GENERAL RIGGING REFERENCE.pdf Specifications and Drawings 377 KB
Hilton AV6.2 - CORNER ARRAYS RIGGING CONCEPTUAL.pdf Specifications and Drawings 3.95 MB
Hilton AV40 AV4.0 - SECTION AND ELEVATION DETAILS.pdf Specifications and Drawings 1.98 MB
Bid Questions
Question TRICE – If the LED board is not expanded in width please confirm the audio system must not go back in the current scrim position future-proofing the ability to expand the boards later
Answer No matter which direction we go for LED, we’ll want to have the sound system out on the front of the truss as proposed, not behind the scrim as it is now.
Submitted 11/28/2023 08:38:10 AM (CT)
Question ALL LOCATIONS – Please confirm the University will require all subcontractors to provide a proper safety plan and that all workers will be required to follow OSHA guidelines with a minimum of OSHA 30.
Answer OSHA guidelines must be followed.
Submitted 11/17/2023 02:28:39 PM (CT)
Question HILTON -- Will the University provide OSHA required fall protection throughout the working area of the attic or with the contractors be responsible for temporary fall protection lines, harnesses, railings, and leaving accessible platforms at the hoist, in front of the amp racks, and in front of the electrical panels as required by NFPA 70 Art 110.
Answer The awarded contractor will be responsible for the safety of their employees, including fall protection.
Submitted 11/17/2023 02:28:24 PM (CT)
Question TRICE – Will we be allowed to bring a crane onto the field on both the North and South end zone?
Answer ISU will work with the selected vendor on their installation requirements, including cranes within the stadium. If cranes are required, we will expect the playing surface to be protected and any damage caused by the cranes to be repaired on the playing surface or surrounding tarmac.
Submitted 11/17/2023 02:25:45 PM (CT)
Question Is there a plan for the speakers that hang on the 4 poles around the soccer field to remain functional? If no, do they need to be removed?
Answer Provide cost breakout for removal of existing speakers and equipment not being re-used.
Submitted 11/17/2023 09:26:38 AM (CT)
Question Will the existing speakers (and cabling) on the 1st and 3rd base line need to be removed?
Answer Provide cost breakout for removal of existing speakers and equipment not being re-used.
Submitted 11/17/2023 09:26:33 AM (CT)
Question When will the project be awarded?
Answer We estimate that the award notification will go out in early 2024.
Submitted 11/17/2023 09:26:27 AM (CT)
Question Is there an Event Schedule for Jack Trice Stadium and Hilton Coliseum showing scheduled events that may affect the project schedule?
Answer See document (RFI_BuildingScheduleAppendix.docx) Each facility hosts a variety of events both in-season and out-of-season. Once the contract is awarded to a contractor, ISU will work with the contractor on a detailed installation schedule incorporating those events into the schedule as necessary.
Submitted 11/17/2023 09:26:23 AM (CT)
Question Is there a project schedule that can be shared, that includes major milestones for start/finish at each of the 4 venues?
Answer See document (RFI_BuildingScheduleAppendix.docx) Each facility hosts a variety of events both in-season and out-of-season. Once the contract is awarded to a contractor, ISU will work with the contractor on a detailed installation schedule incorporating those events into the schedule as necessary.
Submitted 11/17/2023 09:26:12 AM (CT)
Question We request the shop drawings or as builts for the scoreboards at Jack Trice Stadium we anticipate as part of the Audio RFP we most likely will have to design & engineer a structural expansion of the south scoreboard as there will be inadequate room to install audio within the towers and still leave proper egress. Please Confirm.
Answer All available drawings and as-builts have been added to the bid.
Submitted 10/27/2023 11:25:52 AM (CT)
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Bid Event Participation Activity
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10/26/2023 01:30:00 PM (CT) Site Visit A site visit is scheduled for Thursday, October 26th, 2023 from 1:30PM CST to 3:00PM CST. Suppliers must attend the site visit to be considered for an award. Suppliers should meet inside the lower west doors of Hilton Coliseum located at 1705 Center Drive, Ames, IA 50011. Suppliers shall RSVP their intent to attend by emailing dmohr@iastate.edu.

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