| Agency: |
Iowa State University |
| Level of Government: |
State & Local |
| Category: |
- D - Automatic Data Processing and Telecommunication Services
- R - Professional, Administrative and Management Support Services
|
| Opps ID: |
NBD18079634597522202 |
| Posted Date: |
Apr 21, 2023 |
| Due Date: |
|
| Solicitation No: |
RFQ-1000684 |
Bid Information
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Type
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Request for Proposal (Public)
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Status
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Awarded
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Number
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RFQ-1000684 (Legal Document Management System)
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Issue Date & Time
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12/13/2022 04:30:01 PM (CT)
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Close Date & Time
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1/11/2023 12:00:00 PM (CT)
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Duration
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28 days 19 hours 29 minutes 58 seconds
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Notes
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Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
You must register in ISUBid to download all related requirements and documents.
|
Contact Information
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Name
|
Jamie Albertsen
|
|
Address
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1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
|
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Phone
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(515) 294-8621
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Fax
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Email
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jamiea@iastate.edu
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Bid Questions
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Question
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Can you please provide us with the cost to enable us to give you cost as per your requirement? or Shall we prepare it ourselves?
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Answer
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You will need to provide the cost of your product and services as requested in the RFP/RFQ.
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Submitted
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12/30/2022 04:09:17 AM (CT)
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Question
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6. Do we need to perform scanning services? if yes, please provide answers for below.
What is the size and quantity of the files that needs to be scanned? Please provide approximate quantity next to the below given sizes:
8.5”x11” up to 11”x17”:
11”x17” up to 18”x24”:
18”x24” up to 24”x36”:
24”x36” up to 36”x48”:
Can we pick up all the documents in a single trip?
What is the level of preparation required? (Removal of fasteners, staples, post-it’s, etc.)
What level of reassembly is required? (Do we need to apply to fasteners, post-it’s and rearrange the documents in the same order after scanning?)
Do we need to scan B&W or Color? If color, then what % of documents are color?
What is the expected output format?
0. Is it TIFF or PDF?
1. Is it single page or multi-page?
What are the indexing criteria? (How many fields do we need to index for each file?)
is there an estimated date of release RFP?
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Answer
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All documents have already been scanned; no scanning services are requested with this RFP.
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Submitted
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12/30/2022 04:08:30 AM (CT)
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Question
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5. Is there any expected timeframe within which you would like this system to go-live?
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Answer
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ISU does not have a set deadline at this time, but expects the system should go-live during calendar year 2023.
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Submitted
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12/30/2022 04:07:39 AM (CT)
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Question
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4. Have ISU seen demonstrations of any Document Management System? If yes, what is the name of the solution and vendor which provided the demonstration?
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Answer
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ISU has seen some demonstrations from the previous bid done several years ago that did not result in an award.
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Submitted
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12/30/2022 04:07:26 AM (CT)
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Question
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3. Do you have budget already available for this project? If yes, what is the maximum budget you are planning to spend on this project?
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Answer
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We do not provide this information at this point in the process.
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Submitted
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12/30/2022 04:07:16 AM (CT)
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Question
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2. Is ISU's preference more towards Cloud based Document Management System or On-Premises Document Management System?
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Answer
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Please see "Overview" in the Attributes tab.
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Submitted
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12/30/2022 04:07:07 AM (CT)
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Question
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1. For accessing Document Management Software, how many users will need full rights (upload, edit cases) and how many will need read-only rights (only view the cases or participate in workflow process)?
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Answer
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See previous question/answer.
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Submitted
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12/30/2022 04:06:54 AM (CT)
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Question
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What are your contract types and volume of contracts per year?
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Answer
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Varies widely.
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Submitted
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12/29/2022 10:07:44 AM (CT)
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Question
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Based on the number of users, what is the breakdown by full access and read only access?
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Answer
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Full access for all.
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Submitted
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12/29/2022 10:06:43 AM (CT)
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Question
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In order to provide a detailed quote, what is the estimated number of users?
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Answer
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Please see "Overview" in the Attributes tab.
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Submitted
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12/29/2022 10:05:27 AM (CT)
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