Iowa Bids > Bid Detail

High and Mid-level Scientific Analytical Instrumentation

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Agency: Iowa State University
Level of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
  • 66 - Instruments and Laboratory Equipment
  • B - Special Studies and Analyses - Not R&D
Opps ID: NBD18079151745533304
Posted Date: Oct 20, 2022
Due Date:
Solicitation No: RFQ-1000602 Addendum 1

Bid Information

Type Request for Proposal (Public)
Status Awarded
Number RFQ-1000602 Addendum 1 (High and Mid-level Scientific Analytical Instrumentation)
Issue Date & Time 7/24/2022 02:29:33 PM (CT)
Close Date & Time 9/13/2022 05:00:00 PM (CT)
Duration 1 month 20 days
Notes
Iowa Board of Regent (IBOR) Universities; Iowa State University (ISU), The University of Iowa (SUI) and University of Northern Iowa (UNI) are seeking bids for a purchasing agreement for high and mid-level scientific analytical instrumentation and related accessories and supplies to be provided to the University on a multi-year contract basis. The IBOR Universities are requesting that companies provide information on pricing, warranty, availability and specifications for the requested equipment.

Iowa State University will be the lead agency for this RFP process and the administrator for any master contract or contracts that result from this RFP.

Where ISU is indicated in the bid it should be construed to stand for all 3 of the IBOR Universities.

Each entity will award its own purchase order or similar vehicle based on the results of the RFP responses and any ensuing contract.


The contract also allows for awarded vendors to provide products in a demonstration laboratory on the ISU campus that is available for both the University and vendor to utilize.
Contact Information
Name Melissa Gruhn
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone
Fax
Email msgruhn@iastate.edu
Awarded Suppliers
Supplier Name Award Line Count Award Amount
Agilent Technologies Inc 24 $450.00
Waters Technologies Corporation 11 $10.00
Bid Documents
Document name Format
Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
File Name Description File Size
ISU Instructions.pdf Review the instructions for important information. REVISED MAY 2021 130 KB
ISU General Terms & Conditions.pdf Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section. REVISED MAY 2021 185 KB
ISU Federal Contract Terms & Conditions.pdf Review the federal contract terms carefully. Updated February 2021 141 KB
Insurance Language - Equipment Repair, Install, Maintenance (high risk) 09-2020.pdf Insurance Requirements - Equipment Repair, Install, Maintenance (high risk) 09-2020 28 KB
Chem 316 demo instruments.pdf ISU Chem Lab 316 instruments 45 KB
Analytical_Instruments.xlsx Download this spreadsheet and complete by listing the instruments your company is offering in each category. Save a renamed copy and upload to the Response Attachments tab. 10 KB
Bid Questions
Question Can you please extend the deadline for this RFQ?
Answer RFQ has been extended until 9/13/22 at 5:00 PM.
Submitted 8/24/2022 10:39:09 AM (CT)
Question SECTION 13: E-PROCUREMENT AND PAYMENT PROCESSING
"..Supplier will be expected to work with each entity and their merchant banks to determine the best payment processing method and agreed upon level of detail.”"

- Can you please confirm the language around “merchant banks” ?
- Does ISU plan on using credit cards to make payments? . We ask because banks impose a merchant fee for credit card use.
Answer
ISU is interested in working with the primary and secondary suppliers to make their catalogs available to campus users through our e-procurement site (CyBuy) via the SciQuest platform. The University of Iowa and University of Northern Iowa use alternative but similar e-procurement systems.

Orders initiated and invoiced through the ISU CyBuy site are paid with a dedicated university credit card.


Alternative methods of payment can be proposed by suppliers and will be considered. However, electronic payment methods are more preferable than manual payment methods.
Submitted 8/18/2022 11:55:56 AM (CT)
Question The instruments listed in the bid spreadsheet and Chem 316 document have many different possible configurations based on the sample types being analyzed. Since there is little description regarding precise instrument configuration beyond the type of instrument desired, is it up to the supplier's discretion to quote instrument configurations, or is there a technical point of contact that may be consulted prior to submitting bids for instruments that may not be exactly what the lab is looking for?
Answer

There is a flexibility as to which instrument configuration suppliers could include. It is preferred to have as many instrumentations as possible commonly used in chemical analysis laboratory for the purpose of training students in CHEM 316 lab.


Ideally supplier’s offer should include instruments that meet the current lab curriculum. The current lab curriculum includes the use of ATR-FTIR, UV-Vis (covering 200-700nm), AA (including Ca light source), Fluorometry (including excitation and emission in visible range), LC (including autosampler, binary pump, reverse phase column and UV detector), (LC-)ESI-TOFMS, GC-FID, and GC-MS.

Submitted 8/11/2022 02:45:44 PM (CT)
Question Can we have further clarification for the supplier's involvement with managing the demo lab? Is the university expecting a full time service engineer employed by the supplier to maintain equipment in the demo lab on a daily/weekly/monthly/as needed basis?
Answer
For the ISU demo lab:

1. The supplier owns and is responsible for servicing their own equipment. The servicing schedule can be determined by the supplier. ISU Chemistry staff will coordinate with the supplier if there are any repair issues that need to brought to supplier's attention.

2. Supplier provides initial start-up consumables but any further consumables used in the lab for teaching purposes will be purchased by ISU Chemistry department.

3. ISU does not expect supplier to provide full-time service engineer.

4. Supplier has the freedom to replace demo equipment to suit their own purposes as long as it is replaced with a unit of same functionality. Replacement must be scheduled with the Chem 316 teaching coordinator to ensure that necessary equipment is in place and fully functional when it is needed for their lab classes.


For potential U of I demo lab:

The University of Iowa demo lab is in the exploratory phase. If the project goes forward, it is expected to have similar use and functionality as the ISU demo lab. However, the exact expectations will be negotiated with the contracted supplier at that time.
Submitted 8/11/2022 02:43:02 PM (CT)
Question Does purchasing expect the current pricing submitted to be held constant over the period of the 5 year contract?
Answer We expect that the percent discount off list price offered in will remain the same over the life of the contract. Your list price is allowed to change, but the percent discount structure must not.
Submitted 8/11/2022 12:04:15 PM (CT)
Question 1. Section 11 of Bid Attributes: Does the selected vendor(s) need to have one instrument per category to be considered for this bid?
2. If the vendor has alternative technology that will fit well in a teaching lab will that be considered in the proposal?
3. If the vendor cannot provide demo equipment for each category will they still be considered a possible awardee?
Answer
Question 1.

While it is desirable for suppliers to offer equipment in all analytical equipment and supply categories listed in this bid, it is not required.

Suppliers may submit pricing for just the categories of equipment that they represent.


However suppliers should note that the evaluation criteria for this RFP includes but is not limited to:

1. Suppliers ability to offer a range of analytical equipment and suppliers

2. Suppliers compliance with the desire that all products offered in their company's portfolio be included in their offer.


Question 2

The instrumentation to be used in the ISU teaching/demo lab is defined by the Chem 316 curriculum objectives. Suppliers may have the ability to add additional demo units for their own purposes as space permits. Suppliers may propose alternative technology with similar functionality.


The University of Iowa is exploring establishing a demonstration lab similar to the one at ISU. Suppliers are asked to propose how they would support that effort if the University determines to go forward with that project.


Question 3

Suppliers who can not supply demo equipment in all listed categories will still be considered. Suppliers will be evaluated on the breadth and quality of the demo equipment included in their proposal.

Submitted 8/8/2022 01:33:24 PM (CT)
Question Do bidders need to submit pricing for all line items, or is it possible to bid only some or one line item?
Answer
While it is desirable for suppliers to offer equipment in all analytical equipment and supply categories listed in this bid, it is not required.

Suppliers may submit pricing for just the categories of equipment that they represent.


However suppliers should note that the evaluation criteria for this RFP includes but is not limited to:

1. Suppliers ability to offer a range of analytical equipment and suppliers

2. Suppliers compliance with the desire that all products offered in their company's portfolio be included in their offer.
Submitted 8/5/2022 09:02:59 AM (CT)
Question How can DAS agencies be part of this contract agreement?
Answer Iowa DAS is included in the category of not-for-profit entities of the State of Iowa. Suppliers are asked in Attribute # about their ability to extend proposed contract pricing to other State of Iowa agencies. Suppliers are able to comment in that section to explain if they specifically do or do not want to extend pricing to Iowa DAS.
Submitted 8/1/2022 10:03:56 AM (CT)
Question Can you please clarify where details about the scope of work can be found?
Answer The Scope of Work encompasses all the contract background and contract requirements listed in this bid. Specifically, the Scope of Work includes the information found in Attributes 1-6 under the Attribute tab.
Submitted 8/1/2022 10:03:46 AM (CT)
Question Can you please extend the deadline to September 16th? We would like to submit a complete and accurate response to ISU and we will need more time.
Answer The bid will be extended until Tuesday, August 30th at 5:00 PM
Submitted 8/1/2022 10:03:20 AM (CT)
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