Iowa Bids > Bid Detail

Parks & Recreation Management Software

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Agency: Davenport
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • S - Utilities and Training Services
Opps ID: NBD18076502285473785
Posted Date: Jul 13, 2023
Due Date:
Solicitation No: 23-97

Bid Information

Type Request for Proposal
Status Awarded
Number 23-97 (Parks & Recreation Management Software)
Issue Date & Time 3/29/2023 10:30:01 AM (CT)
Close Date & Time 5/1/2023 05:00:00 PM (CT)
Duration 1 month 3 days
Notes The City of Davenport Parks and Recreation Department is seeking proposals from a qualified Parks and Recreation Management Software firm to provide a comprehensive management software platform for parks, recreation facilities, and programs.
Contact Information
Name Hanna Whitehurst
Address 226 WEST FOURTH STREET
DAVENPORT, IA 52801 USA
Phone
Fax
Email hanna.whitehurst@davenportiowa.com
Award Attachments
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RFP Tabulation.pdf RFP Tabulation. This is not a guarantee of an award. This is for informational purposes only. All vendors will be notified when an award decision has been made. 182 KB
Bid Documents
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Bid Invitation (please login to view this document) Acrobat / PDF
Public Question & Answer (please login to view this document) Acrobat / PDF
Bid Attachments
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23-97 Parks & Recreation Management Software.pdf Specifications 421 KB
RFP Other Provisions.pdf 81 KB
Proposals Not Confidential.pdf 116 KB
RFP Method.pdf 44 KB
Bid Questions
Question

In the RFP it mentions there will be 65-70 staff using the system. Is this staff logged in at the exact same time or just the total number of staff with credentials? We price by the concurrent user, meaning the maximum number of staff that would be logged in all at once.

Answer The number of staff users referenced in the RFP is total staff user accounts. For concurrent staff users, that can fluctuate day to day, by season, and by time of day. In general an approximate number of concurrent users at any given time would be 15-20 during peak times and maybe 5-8 during off peak times.
Submitted 4/17/2023 08:08:14 AM (CT)
Question Do you plan to use our Point of Sale (POS) system? If so, do you have a sense of the raw number of transactions that would be processed through the POS in 2023 & 2024?
Answer Yes, we will use POS in concessions and main reception at Admin facility and concessions and admission at two pool locations. Approximate combined number each year would be 22,000. In 2022, we had approximately 20,319 transactions for all three POS sites.
Submitted 4/7/2023 01:01:42 PM (CT)
Question Will you be managing/scheduling Leagues through RecDesk? If so, approximately how many players/participants?
Answer No, we use Team Sidelines for all league.
Submitted 4/7/2023 01:00:11 PM (CT)
Question Will you be using Memberships to record facility Check-Ins?
Answer No, we do not require check in for facility access.
Submitted 4/7/2023 12:59:43 PM (CT)
Question Approximate number of overall members you expect to enroll in these Memberships in 2023 and 2024?
Answer

At this time, we do not have an immediate plan in place for this. But it is something we want to develop.

Submitted 4/7/2023 12:59:33 PM (CT)
Question How many total registrations do you anticipate in 2023 & 2024? Separate 2023 and 2024 estimates with a comma. (i.e "1500, 1800") - This number should reflect the TOTAL number of registrations for ALL programs/classes considered in previous question. Please do not consider unique users here - if Sally registers for 7 programs she counts 7 times.
Answer 6,250 and 6,300 – we are not doing an extensive addition of new programs which would increase potential registrations, but have been steadily getting back to pre-Covid numbers which hovered around 6,600 in 2019.
Submitted 4/7/2023 12:58:18 PM (CT)
Question How many TOTAL registrations did you receive for programs in 2022? This number should reflect the TOTAL number of registrations for ALL programs/classes considered in previous question. Please do not consider unique users here - if Sally registers for 7 programs she counts 7 times.
Answer 6,000
Submitted 4/7/2023 12:58:04 PM (CT)
Question How many credit card payment terminals does the city currently have?
Answer Currently, 6. We will be adding 1. So, total will be 7.
Submitted 4/5/2023 03:15:19 PM (CT)
Question How many active card holding members do you currently have?
Answer None at this time. We do not currently have a formal membership/access card program in place. Development of this in the near future is a possibility.
Submitted 3/30/2023 08:30:27 AM (CT)
Question How many cash registers for POS are required?
Answer Currently, 6. We will be adding 1. So, total will be 7.
Submitted 3/30/2023 08:29:14 AM (CT)
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4/10/2023 05:00:00 PM (CT) Questions Due Questions are due to the Purchasing Division no later than the time indicated. Submit your questions via to questions tab.
4/17/2023 05:00:00 PM (CT) Answers Posted Answers to inquiries that were submitted will be issued no later than the date indicated.
Plan Holders
Supplier Name City State Contact Name Email Phone
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