NOTICE TO BIDDERS

CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT

City of Dubuque – Municipal Service Center EV Chargers

120.1 Time and Place for Filing Sealed Proposals

Sealed Bids for the work comprising each improvement as stated below must be filed

before 2:00 p.m. on May 23, 2023, in the Office of the City Clerk, City Hall - First Floor, 50

West 13th Street, Dubuque, Iowa.

120.2 Time and Placed Sealed Proposals Will be Opened and Considered

Sealed proposals will be opened, and Bids tabulated at 2:05 p.m. on May 23, 2023, at City

Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the

City Council on or before June 20, 2023. The City of Dubuque, Iowa, reserves the right to

reject any and all Bids.

120.3 Time for Commencement and Completion of Work

Work on the Project must be commenced within ten (10) calendar days after the Notice to

Proceed has been issued and shall be fully completed by October 31, 2023.

120.4 Bid Security

Each Bidder must accompany its Bid with a Bid security as security that the successful

Bidder will enter into a contract for the work Bid upon and will furnish after the award of

contract a corporate surety Bond, acceptable to the governmental entity, for the faithful

performance of the contract, in an amount equal to one hundred percent of the amount of

the contract. The Bid security must be in the amount of ten percent (10%) of the amount of

the contract and must be in the form of a cashier’s check or certified check drawn on a

state-chartered or federally chartered bank, or a certified share draft drawn on a statechartered

or federally chartered credit union, or the Bidder may provide a Bid Bond with

corporate surety satisfactory to the governmental entity. The Bid Bond must contain no

conditions except as provided in this section.

120.5 Contract Documents

Copies of the Contract Documents may be obtained at the City of Dubuque, Municipal

Services Center, 925 Kerper CO Dubuque, Iowa 52001. The Contract Documents will also

be available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is

required.

120.6 Preference for Iowa Products and Labor

By virtue of statutory authority, preference will be given to products and provisions grown

and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent

lawfully required under Iowa statutes.

120.7 Sales Tax

The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption

certificate will be available for all material purchased in Iowa for incorporation into the

Project.

120.8 General Nature of Public Improvement Project

City of Dubuque – Municipal Service Center EV Chargers, 925 Kerper Court, Dubuque,

Iowa CIP # 542990008

Provide and install EV Charges for the City of Dubuque Fleet Vehicles.

Liquidated Damages: The project specifications also provide for a $500.00/day cost of

delay if not completed by September 30, 2023.

Base Bid Estimated Total Cost = $160,670.00

120.9 Pre-Bid Construction Conference

Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to

be held at 11:00 AM on May 11, 2023, at the Municipal Services Center, 925 Kerper Court,

in Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly

recommended.

120.10 Title VI – Non-Discrimination Clause

The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.

252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally

assisted programs of the Department of Transportation issued pursuant to such Act,

hereby notifies all bidders that it will affirmatively insure that in any contract entered into

pursuant to this advertisement, minority business enterprises will be afforded full

opportunity to submit bids in response to this invitation and will not be discriminated against

on the grounds of race, color, national origin, sex, age, or disability in consideration for an

award.

120.11 Notice to Bidders Distribution

On the following date, May 2, 2023, this Notice will be posted at the following locations:

1. Master Builders of Iowa plan room service.

2. Master Builders of Iowa construction lead generating service.

3. The City of Dubuque Website.