PUBLIC NOTICE
REQUEST FOR BIDS FOR MOVING STRUCTURE(S) LOCATED IN POLK COUNTY

329 6TH STREET, WEST DES MOINES, IOWA

Sealed bids will be received by the City of West Des Moines City Clerk’s Office at 4200 Mills Civic Parkway, West Des Moines, Iowa 50265, until 2:00 p.m. on Wednesday, July 5, 2023, for the purchase of the structures and removal of the structures by the purchaser(s) from their current location. The sale does not include the land. Each structure will be sold separately. Bidders are not required to bid on all structures.

At the above time and place, all bids received by the City will be opened and publicly read with the results being reported to the West Des Moines City Council at its meeting on Monday, July 17, 2023, at 5:35 p.m., at which time the City Council may take action on the proposals submitted.

General Description:

• The structures at 329 6th Street include a one-story single-family residence built in 1910 with approximately 1,088 square feet above grade living area and a 24’ W x 30’ L detached frame garage constructed in 1987.
• The structures are being offered “as is” and without warranty of any kind. The successful bidder(s) will be responsible for complying with all applicable state and local building, plumbing, electrical and mechanical codes and ensure the relocation site is properly zoned. The successful bidder(s) will be responsible for any hazardous materials mitigation that may be necessary.
• Each structure shall be relocated in its entirety. Proposals for less than the entire structure will not be accepted by the City of West Des Moines.
• The structures must be moved from their current location no later than Friday, September 29, 2023. Failure to meet this deadline will result in forfeiture of the performance security and demolition of the structure(s) by the City.

Submission Requirements:

Each bid shall include the following:
• The amount offered to purchase each individual structure on which the bidder wishes to bid; Each structure must be bid separately;
• Location where the structure(s) will be moved;
• Relocation plan to move each structure(s) to a new site;
• The name of the proposed structure moving company;
• Certified check, treasurer’s check or cashier’s check in the amount of $5,000 for the House bid and $1,000 security for the Garage bid as bid security to ensure full performance of the relocation, refundable upon completion of the relocation.

Process:
• The residence will be available for viewing, by appointment only, 48-hour notice, June 6 through July 3, 2023, from 9:00 a.m. to 3:30 p.m. Please contact the City Community and Economic Development Department at (515) 273-0770 to schedule an appointment.
• The successful bidder(s) will be required to execute agreements with the City of West Des Moines no later than Friday, July 21, 2023, or the bid(s) will be rejected. A copy of the agreement will be available for review at the viewing or upon request from the City of West Des Moines Legal Department (222-3523 or 222-3526).
• The successful bidder(s) will be solely responsible to reestablish the structure(s) offsite, which involves paying for the physical moving of the structure(s) from its current location to the new identified location. The successful bidder(s) will also be responsible for all of the following:
• A moving permit for transporting the structure(s);
• Insurance for the structure(s) during transport and liability coverage for any damage to public or private property during transport;
• A demolition permit to remove the structure(s) from the property tax rolls;
• All utilities need to be properly disconnected/capped by the utility or a licensed contractor;
• The footing/foundation, driveway, and any concrete patios associated with each structure must be removed;
• Winning bidders must consult and coordinate with each other with removal of structures;
• Grading and erosion control measures installed for the area from which the structure(s) was removed and permanent vegetation established;
• Repair or replacement for any damage to sidewalks, trails, streets, or curbs;
• All private and public utility connections to the newly-defined lot(s);
• All associated costs for securing a responsible structure moving company;
• All associated costs to comply with the City of West Des Moines and Polk County, Iowa, ordinances, respectively, regarding moving of buildings and structure(s) and building codes; and
• All applicable permits related to the structure(s) relocation on the newly-defined lot(s).

Award of Bid: The bids will be awarded to the highest responsive and responsible bidder for each structure complying with the conditions set forth herein, provided the bid is in the best interest of the City of West Des Moines and City Council approves the award.

Payment for Bill of Sale: Payment of the bid price by each successful bidder must be made by certified check, treasurer’s check or cashier’s check issued by a responsible bank or trust company, payable to the City of West Des Moines by July 21, 2023, 5:00 p.m. If the City does not receive payment of the bid price by said date and time, the City may, at its sole discretion, proceed with demolition of the structure(s) without further notification to the awarded bidder(s), or attempt to award the bid to the next highest responsive and responsible bidder(s).

All persons awarded and/or entering into contracts with the City of West Des Moines shall be subject to and required to comply with all applicable city, state and federal provisions pertaining to nondiscrimination, equal employment opportunity and affirmative action.

All bids shall be made on a form furnished by the City and shall be filed on or before the time specified above, in a sealed envelope, addressed to the City Clerk of West Des Moines, Iowa, clearly stating that the envelope contains a bid(s) on this project. Each proposal shall be accompanied by a certified check, treasurer’s check or cashier’s check drawn on an Iowa bank or a bank chartered under the laws of the United States in the amount(s) stated above to the City of West Des Moines, Iowa, and not contain any conditions either in the body or as an endorsement thereon.

The bidder(s), if awarded an order or contract, agrees to protect, defend, and hold the City harmless against any demand for payment for the use of any patented material, process, article, or device that may enter into the manufacture, construction, or form a part of the work covered by either order or contract. Bidder(s) further agrees to indemnify and hold the City harmless from suits or action of every nature and description brought against it, for or on account of any injuries or damages received or sustained by any party or parties, by or from any of the acts of the contractor, its employees, subcontractors, or agents.

Failure to submit any materials or comply with the requirements of this bid proposal may result in the bid being deemed nonresponsive and rejected. The City reserves the right to reject any and/or all bids and to waive any and/or all technicalities and/or all irregularities. The bid(s) must be signed by a person authorized to bind the bid(s).

For more information, please contact the City’s Community and Economic Development at (515) 273-0770.

Download the Official Bid Sheet

Download the Proposed Structure Moving Agreement