We highly recommend online submission of responses.
This expedites the process and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.
Responders shall furnish any requested information within three (3) working days after notification from the purchasing agent.
Lines 1-13 equivalent products my be bid. To submit an equivalent product for consideration, bidder must provide the Pre-bid Substitution Form with the product label and SDS sheet attached by February 7, 2024 by 1:00 PM. Approval of products and answers to all questions will be posted by February 9, 2024.
Lines 14-21 only products listed will be accepted.
Award will be made by line item.
The Contractor will be awarded an almost one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.
Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Purchase orders will be issued for items as needed throughout the contract period.
Contract Begin Date: March 4, 2024
Contract End Date: February 28, 2025
Product Substitutions
If during the contracted timeframe a contracted item is discontinued or no longer available, the Iowa
DOT must be contacted for approval of any alternative products prior to sending.
Containers
Product must be in the size container specified on proposal unless requested and preapproved.
Labeling & Material Safety Data Sheets
Herbicides must be labeled for use on roadsides or highway right-of-way.
Bidders must furnish with the bid the most current (as of January 1, 2024) product Labels and
corresponding Safety Data Sheets (SDS) for all products bid. These can be attached on the Response
attachment tab.
This includes all herbicide products, both generic and trade name, and adjuvants. Product shipment
labels and SDS must be the same EPA registration and revision number or a more recent update as
labels submitted with the proposal. If there is an update in label revision or SDS issue date, the Iowa
DOT must be notified prior to shipping products with the new documentation.
Delivery Requirements
Delivery shall be no later than seven (7) calendar days after receipt of order.
Product Labels and SDS shall accompany each case shipped.
DOT personnel must sign for all products received.
Delivery locations must be contacted a minimum of three (3) hours prior to
arrival of shipment to ensure a DOT employee is available to sign and take receipt.
Invoicing & Packing List
Each packing list and invoice must reflect only the merchandise relating to one purchase order. Multiple orders may be shipped together but each order requires individual invoicing and packing list stating purchase order numbe
r.
Iowa DOT Bid Opening - Participants are invited to join via the Microsoft teams link or by calling the phone number and entering the conference code followed by the # sign.
Opening Date February 20, 2024
Time: 1:00 p.m.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Or call in (audio only)
+1 515-817-6093,,504800931# United States, Iowa City
Phone Conference ID: 504 800 931#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
