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Deliveries shall be F.O.B Destination.
Contract Award
Group 1 for delivered locations will be awarded by location
Multiple Awards
Groups two and three may have multiple awards for products and services. DOT has the option to choose terminal locations based on travel distance and on-hand product availability
Contract Award
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.
Contract Start: May 10, 2023
Contract End: April 30, 2024
Contract Award
The Contractor will be awarded an almost one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.
Contract Quantities
Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Purchase Orders
Purchase orders may be issued for items as needed throughout the contract period.
Delivery by Truck
Material shall only be delivered to Iowa DOT between 7:30 a.m. and 3:30 p.m. on any day except Saturday, Sunday, or a holiday.
Special summer garage schedules will be made available to the contractor.
Delivery Location
Material shall be delivered to the locations per line items.
Shipping Notice for Deliveries Made in Truck Motor Transports
The contractor shall notify the District Operations Manager or Shop Supervisor at the destination, of date and approximate time of arrival of each transport between the hours of 7:30 a.m. and 3:30 p.m. (except holidays) at least two hours prior to arrival of the transport. If notice is not given and this results in delay of unloading the transport, the contractor shall assume any demurrage charges. A list of contacts and phone numbers will be provided to the awarded vendor(s).
Each shipment must be accompanied with a delivery ticket showing consignee destination, purchase order number, gross tare weight, gross net weight, gross gallons loaded computed at 60° F., and the lot and/or material test reference number.
Measurement and Payment
All quantities of emulsified asphalt shall be in units of the U.S. standard gallon at a temperature of 60° F. (15.5° C.).
Each transport load of material delivered shall be weighed before and after the loading to determine the net quantity of material delivered at the most convenient, adequate scale near, or on route to the delivery destination, as requested by the DOT.
Terminal
The prices quoted on the schedule of prices for terminal pickup shall be based on 400-600 gallons per purchase. These prices will not have any bearing on the award of contract for emulsion delivered to our storage tanks or delivered to specified sited in demurrage transports.
Inspection
Material shall be furnished from an approved source in accordance with the Materials Instructional Memorandum I.M. 437. Brokers or Transporters may submit bids subject to (1) furnishing products from an approved source as shown in I.M. 437 (attached); (2) having a new source qualified to furnish product in accordance with the requirement of I.M. 437. Preliminary arrangements for source approval must be made through the Office of Materials prior to the award of a contract.
Bid Opening: April 26, 2023
Time: 1:00 PM
Microsoft Teams meeting
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+1 515-817-6093,,765104260# United States, Iowa City
Phone Conference ID: 765 104 260#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
