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Contract Opportunity

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS.Â
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The Department of Veterans Affairs, VISN 23, in support of Iowa VA Healthcare System IA, is currently requesting information to determine the existence of viable commercial sources capable of providing Clinical Audiometers (Sound and Medical Devices). Â

The standard delivery period is 60 Days ARO.

Description of Supplies: Madsen Astera Audiology Equipment (Brand Name or Equal)
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NAICS Code: 334510 - Audiological equipment, electromedical, manufacturing and the small business size standard is 1,250 Employees.  Â
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The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available.Â
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Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This sources sought announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.Â
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If you are interested and are capable of providing the required services, please complete the sources sought questionnaire below and email your response to jahaun.stafford@va.gov no later than 10 a.m. on 18 December 2023. Include any comments or questions you may have. Also provide your capability statements within your response.Â
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A SOURCES SOUGHT QUESTIONNAIRE is below. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant. Â
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Source Sought Questionnaire:Â
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Company Name ___________________________________________Â
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Phone Number ____________________________________________Â
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Email Address ____________________________________________Â
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DUNS ______________________Â
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* Proof of Systems for Award Management Registration (SAM) is mandatory*Â
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1. GSA Number if applicable_________________________________Â
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2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The North American Industry Classification System (NAICS) code is tentatively 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing; the small business size standard for this NAICS code is 1,250 Employees.Â
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A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry.Â
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[ ] yes [ ] no Small Business (SB) Â
[ ] yes [ ] no HUBZone Â
[ ] yes [ ] no Small Business 8(a) Â
[ ] yes [ ] no Small Disadvantaged Business (SDB) Â
[ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB)Â
[ ] yes [ ] no Women-Owned (WO) Small BusinessÂ
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)Â
[ ] yes [ ] no Other (please specify) Â
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3. If your company were selected, how many calendar days would your company need after the contract award date before completing delivery and services?Â
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_____ 15 days _____ 30 days _____45 days _____other (please list)Â
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4. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concerns this service.Â
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5. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts). Â
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______________________________________________________________________________Â
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Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.Â

Functional/Performance/Specifications
General Equipment Name: Audio Booth Equipment for Decorah & Galesburg CBOC
Description & Salient Characteristics
Audiometer (Astera 2, 2-Channel Clinical Audiometer / Brand Name or Equal) - All equipment must be compatible with Noah database approved by VBA/VHA and required for specifications for use in documenting clinic diagnostic exams. In the room monitor to provide counseling to patient required.
Audiometer, Tympanometer, and additional accessories to run equipment required.
If computer based, must have audiometer control panel as well as computer accessories for dual function.
Audiometer: Audiometer must be a two-channel clinical diagnostic manual audiometer.
Pure Tone - Two Independent Channels
Frequency Range:
Full Frequency Range: 125Hz to 20,000Hz
Air Conduction: 125Hz to 12,000Hz
High Frequency: 8,000Hz to 20,000Hz
Bone Conduction: 250Hz to 8,000Hz
Sound Field and Paired Inserts: 125Hz to 8,000Hz
Intensity Range:
Air Conduction (TDH): -10dB HL to 120dB HL
Bone Conduction: Mastoid: -10dB HL to 75dB HL, Forehead: -10dB HL to 65dB HL
Sound Field: -10dB HL to 90dB HL
Masking: Narrow Band Noise, White Noise, Speech Noise
Format:
Steady, Pulsed or FM tone
Communications and Monitoring:
Talk Forward, Talk Back, Monitor, Aux Intercom, On-Board VRA Control
Special Tests (user defined):
Pure Tone Stenger, Speech Stenger, and Maryland CNC worklists. Ability to add speech tests to the existing list of pre-programmed tests such as the Speech Recognition in Noise Test (SPRINT) that is unique to the VBA.
Special Tests:
ALT (ABLB), SISI, High Frequency, TEN, QuickSIN, Tympanometer (Middle Ear Analyzer), BKB-SIN
General Specifications
o Size: 20.1"(W) x 14.6"(D) x 13.2"(H), Weight: 17 lb.
o Test Types: Tympanometry, Acoustic Reflex Threshold, Reflex Decay, Eustachian Tube Function (Intact and Perforated)
o Protocols: Diagnostic, Screening, Two-Component Tympanometry, User-defined
o Display: Internal Color Touchscreen and optional eternal HDMI monitor
o Interface: USB (keyboard, mouse, Flash Drive, PC communications)
o Printout: Internal Printer
o Probe Tone:
226 Hz (85 dB SPL ± 1.5 dB) 678 Hz (72 dB SPL ± 1.5 dB) 1000 Hz (69 dB SPL ± 1.5 dB)
Admittance Measurements
Range: 226 Hz (-7.0 to +7.0 mmho) 678 Hz (-21.0 to +21 mmho)1000 Hz (-32.0 to +32 mmho)
Sensitivity Scale: Auto Scales to Appropriate Range, Manual selection also possible in Reflex Modes only
Pressure Measurements
(load volume of 0.2 to 7.0 ml)
Range: Normal = +200 to -400 daPa Wide = +400 to -600 daPa
Sweep Rate: 12.5, 50.0, 200, 600 and 600/200 daPa/sec.
Sweep Accuracy: 10% of nominal rate
Maximum limits (in 0.5cc cavity): -800 daPa and +600 daPa
Reflex Measurements
Stimuli: 250, 500, 1k, 2k, 4k, BBN, LBN, HBN, Click, External Input, Non-acoustic

Audiometer Control Panel Brand Name or Equal
Manufacturer: Madsen Model: ASTERA HIGH FREQUENCY 2
Must be compatible with Otometrics
PC based two channel audiometer-Two separate and identical channels
Integrates with all Otosuite products, NOAH and ability to import data to CPRS
Frequency range: TDH39 Earphones: 125-12500 Hz
HDA200earphones: Standardfrequencies:125-20000 Hz
Insert Earphones: 125-8000 Hz
SF: Standard frequencies:125-20000 Hz
Bone Conduction: 250-8000 Hz
FRESH noise stimulus: Available in entire frequency range within the transducer specified range. (for SF125-12500 Hz). Accuracy0.3%
Narrow Band Noise masking: Available in entire frequency range, Speech Weighted Noise, White Noise.
Frequency resolution: 1/48,1/24,1/12, and 1/6oct,1 Hz step
Stimulus types Tone, Warble, Pulsed and Pulsed Warble
Built in recorded calibrated speech material
USB powered audiometer control panel for easy and fast operation
1.3 kg (2.85 lbs.)
5 Free Field outputs
Mini XLR connectors
105 dB HL output
40 Watt built-in amplifier
VRA controls
Touch screen mode
Cycle buttons
Configurable Masking Assistant
Unique tests
CUNY Test
MLST-A, MLST-C
Dedicated tinnitus test modality
Pediatric test modality
SAL Test
Automatic SNR calculation
Premium QuickSIN
Phonemes counting feature
Tinnitus Assessment
Middle Ear Analyzer (Zodiac Diagnostic Stand Alone Tympanometer - Brand Name or Equal)
Test Types: Tympanometry, Acoustic Reflex Threshold, Reflex Decay, Eustachian Tube Function (Intact and Perforated).
Probe Tone:
226 Hz (85 dB SPL ± 1.5 dB)
678 Hz (72 dB SPL ± 1.5 dB)
1000 Hz (69 dB SPL ± 1.5 dB)
Accuracy: ± 1%
Harmonic Distortion: Admittance Measurements
Range: 226 Hz (-10 to +10 mmho)
678 Hz (-21.0 to +21 mmho)
1000 Hz (-32.0 to +32 mmho)
Sensitivity Scale: Auto Scales to appropriate range, manual selection in reflex modes.
Accuracy: (226 Hz):
Tymp Mode: ± 5% of reading or ± 0.1 mmho, whichever is greater
Reflex Mode: ± 5% of reading or ± 0.02 mmho, whichever is greater
Pressure Measurements (load volume of 0.2 to 7.0 ml)
Range: Normal + +200 to -400 daPa / Wide = +400 to -600 daPa
Accuracy: ± 10% of reading or ± 10 daPa, whichever is greater
Sweep Rate: 12.5, 50.0, 200, 600, and 600/200 daPa and manual
Sweep Accuracy: 10% of nominal rate
Maximum limits (in 0.5cc cavity): -800 daPa and +600 daPa
Reflex Measurements
Stimuli: 250,500, 1k, 2k, 4k, BBN, LBN, HBN, Click, External Input, Non-acoustic
Frequency Accuracy: ± 3%
Harmonic Distortion (THD): Noise Signals: 3 dB bandwidths
Low Band: 400 1,600 Hz
High Band: 1,600 4,000 Hz
Broad Band: 400 4,000 Hz
Intensity Range: 35 to 120 dB HL
Step Size: 5 dB, 1 dB, and 2 dB
Calibration Accuracy: ± 3 dB
Step Accuracy: ± 0.5 dB
On/Off Ratio: 70 dB minimum
Must be in compliance with ANSI S3.39, IEC 60601-1, ISO 389

Aurical Probe Microphone Measurement w HI-PRO
o Technical Data
Interface: Wireless Bluetooth data transfer to PC, version 2.0, + EDR, class 2 (10 meters/33ft).
Frequency resolution: 1/24 octave or 1/3 octave, in 4 channels
Intensity accuracy: ± 3 dB
Measurement intensity range: Probe microphone 40 - 130 dB SPL
Probe microphone: Intensity: 40 - 130 dB
Reference microphone: Intensity: 40 - 110 dB

Dynamic range: > 80 dB
Calibration data: Stored electronically inside the probe
Battery types: Rechargeable, Ni-MH, AA (R6) 1.2V, 1 pc. Can also be used with
Alkaline AA (R6) 1.2V, 1 pc.
Estimated battery life: 5 hours of continuous use.
Probe Microphone Measurements module
o Probe Microphone Measurements module
Stimuli: Integrated custom stimuli, Pink Noise, White Noise, Speech ANSI, ISTS, ICRA, Rainbow Passage, Tone Sweep, FreeStyle sound library
with favorites list, live, recorded signals, recordings, CD material (wav, mp3).
Tests available: REUR, REUG, REOR, REOG, REAR, REAG, REIG, Noise Reduction, RECD, Dynamic REM, FreeStyle.
Counseling and Simulations module
o Counseling and Simulations module
Functions: Hearing Loss Simulator, Hearing Instrument Simulator, Speech Mapping, Predicted Aided Audiogram.
Stimuli: Sound library, live, recorded signals, CD material (wav, mp3).
o Standards
Real Ear Measurement: EN 61669, ISO 12124
Safety: IEC 60601-1, UL 60601-1, CAN/CSA -C22.2 NO 601.1-90
AURICAL FreeFit: IEC 60601-1, Internally Powered, Type BF, IPX0
EMC: IEC 60601-1-2, EN 300 328-2, EN 301 489-17

Required Individual Line Items & Quantity of Items
(2 each) Trave, Zone 1
(2 each) 1066 CD Quicksin Material, US
(2 each) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only)
(2 each) 1096 Zodiac Insert Phone
(2 each) NOAH System 4 License
(6 each) Service, Hour
(2 each) 1081, PMM CS, W HI-PRO US ONLY
(2 each) 1066 MADSEN Astera 2, US Only
(2 each) 1066, ACP ASTERA 2
(2 each) KIT, TOUCHSCREEN, WIN7, HDMI
(2 each) 1081, MOUNTING PLATE
Optional Line Items
Trade-In Items (include make, model and serial # of all items to be used as a trade-in) - *Consult Logistics
Product Specifications (CD, PDF or Word)
Discount for Volume Purchase
Expendable Supplies *Consult Logistics
Maintenance and Full-Service Repair Contracts - *Consult BioMed
Warranty Information - *Consult BioMed
In Service Training
BioMed Training *Consult BioMed
Installation and/or De-Installation Services *Consult BioMed/Engineering/IRM as needed
Delivery Requirements:
All products should be ordered to arrive on or about January 1, 2024. Please include any shipping costs that are not included in the cost of the line items.

Attachments/Links