Iowa Bids > Bid Detail

Cleaning Services for the Mason City, IA District 2 Office

Agency: State of Iowa - Department of Transportation
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
  • S - Utilities and Training Services
  • Y - Construction of Structures and Facilities
Opps ID: NBD18080878802757566
Posted Date: Jan 25, 2023
Due Date:
Solicitation No: RFB FY2023 #311

Bid Information

Type Request for Bid - Informal
Status Awarded
Number RFB FY2023 #311 (Cleaning Services for the Mason City, IA District 2 Office)
Issue Date & Time 1/9/2023 11:16:13 AM (CT)
Close Date & Time 1/25/2023 01:00:00 PM (CT)
Duration 16 days 1 hour 43 minutes 46 seconds
Notes
We highly recommend online submission of responses. This expedites the process and reduces errors for both buyer and supplier.
To ensure access to all documents within this solicitation vendors must be registered as a supplier. Click Here for the link to register.
https://iowadotebid.ionwave.net/VendorRegistration/PreliminaryInfo.aspx

Until the contract is awarded the sole point of contact for this project is Julie Brown (see bid contract information) any and all questions related to this project are to be submitted to Julie Brown in writing preferable through the Ionwave Bid system. (See the cut off period for question submissions)
Project location:
Mason City District 2 Office
428 43rd Street SW
Mason City, IA 50401
Pre-Bid/Site Visit:

It is recommended that prospective bidders on these projects shall visit the job site prior to submitting a quotation.

Pre-Bid Details:

Date: Wednesday, January 18, 2023

Time: 10:30 A.M. CST


Location: Mason City District 2 Office - Iowa DOT

428 43rd Street SW
Mason City, IA 50401

Contact for Site Visit: Julie Brown, Bidders interested in attending must contact Julie Brown at julie.brown@iowadot.us or by phone at 515-239-1892 no later than Tuesday, January 17 , 2023 .
No considerations or revision in the contract price or scope of the project will be considered by the Iowa DOT for any item which could have been revealed by a thorough on-site inspection and examination.
The DOT highly recommends all contractors interested in this project attend the prebid/site visit meeting. Prior to bidding to ensure you have a good understanding of the project, size, and the opportunity to ask questions.
There is approximately 12,930 cleanable square foot in building. There is 10,382 square feet of carpeted area and 2,548 square feet of hard surface area.
Cleaning is to be done Two days a week, not consecutive. Days determined between contractor and project manager upon award. Or one night a week is an option.
Floor plan is provided, see Appendix C located in the Attachments tab of Ionwave.
ALL LINES ARE REQUIRED TO BE BID TO BE CONSIDERED AND TIED.
Contract Award
The Contractor will be awarded a one (1) year contract with an option to renew for (five) additional years in twelve (12) month increments.
Contract Award
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.
Contract start after February 7, 2023.
Contact Information
Name Julie Brown
Address 800 Lincoln Way
Ames, IA 50010
Phone 1 (515) 239-1892
Fax
Email julie.brown@iowadot.us
Awarded Suppliers Please login to view awarded supplier list.
Award Attachments
File Name Description File Size
RFBFY2023#311PreliminaryBidTab.pdf RFB FY2023 #311 Preliminary Bid Tabulation Only - Cleaning Services for the Mason City, IA District 2 Office 73 KB
RFBFY2023#311FinalBidTab.pdf RFB FY2023 #311 Final Bid Tabulation - Cleaning Services for the Mason City, IA District 2 Office 73 KB
Bid Documents
Document name Format
Award Detail Spreadsheet Excel 2007 / XLS
Bid Invitation (please login to view this document) Acrobat / PDF
Public Question & Answer (please login to view this document) Acrobat / PDF
Bid Attachments
File Name Description File Size
standardterms_informal 1_18_22.pdf Standard Bid Terms and Conditions - Informal 186 KB
No. 311 Mason City District Office Floor Plan - Appendix C.pdf No. 311 Mason City District Office Floor Plan - Appendix C 665 KB
No. 311 Appendix B - Scope of work and Cleaning Schedule for District 2 Office.pdf No. 311 Appendix B - Scope of work for the Mason City, IA District 2 Office cleaning 120 KB
Bid Questions
Question Can we clean on weekends? If we come another night than the scheduled day(s) stated is that ok?
Answer You can clean on the weekends, if any changes in the schedule where a different day is needed on a given occasion, this would need to be communicated to the project manager so that the badge will have access and work for that night. Badge access is only given for the specific day and time needed.
Submitted 1/18/2023 03:59:13 PM (CT)
Question How many hours each night does it take to clean?
Answer Estimated amount of 3 hours each night.
Submitted 1/18/2023 03:57:16 PM (CT)
Bid Event Participation Activity
Activity Date Activity Name Description
1/10/2022 04:00:00 PM (CT) Highly Recommended Site Visit Just a reminder we are conducting an Microsoft teams recommended site visit today, Monday, January 10, 2022 at 4:00 P.M. CST. The details are under the event details tab of the proposal in the Bid information section (bid notes).

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