Iowa Bids > Bid Detail

Used Oil, Antifreeze, Oil Filters, Oil Absorbents Recovery Services

Agency: State of Iowa - Department of Transportation
Level of Government: State & Local
Category:
  • 91 - Fuels, Lubricants, Oils, and Waxes
  • D - Automatic Data Processing and Telecommunication Services
  • G - Social Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD18080333447692041
Posted Date: Oct 18, 2022
Due Date:
Solicitation No: RFB FY2023 #230 Addendum 1

Bid Information

Type Request for Bid - Informal
Status Awarded
Number RFB FY2023 #230 Addendum 1 (Used Oil, Antifreeze, Oil Filters, Oil Absorbents Recovery Services)
Issue Date & Time 9/28/2022 03:47:22 PM (CT)
Close Date & Time 10/12/2022 01:00:00 PM (CT)
Duration 13 days 21 hours 12 minutes 37 seconds
Notes
We highly recommend online submission of responses. This expedites the process and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.
Contract Award
Groups 1-6 will be awarded based on highest offer payable to Iowa DOT.
Group 7 will be awarded, based on lowest cost to the Iowa DOT. All lines in all groups must be bid
to be eligible for a group award. Award will be made for any one group or combination of
Groups.
Iowa DOT reserves the right to redirect award and combine groups if administratively
more economical and in the best interest of the Iowa DOT.
Contract Period
Contract period after October 14, 2022 through October 13, 2023.
Contract Award
The Contractor will be awarded a one (1) year contract with an option to renew for (five) additional years in twelve (12) month increments.
Contract Quantities
Yearly disposal quantity is estimated at 32,000
gallons of used oil and 2,000 gallons of
antifreeze statewide due to some locations
needing more than one pick-up per year.
Estimated quantity is based on previous
purchases. It is understood that the Iowa DOT
considers this only a best estimate of
requirements and makes no firm quantity
Pick up of used oil
Iowa DOT Maintenance garage hours, address and oil tank size
information is listed in the 'Attachments' tab of this solicitation.
Each Iowa DOT location will contact the
vendor when services are required. All pick up
notification will be on an “on call basis” (OCB) to
the vendor. Used oil shall be picked up no later
than one week after notification from Iowa DOT.
Invoices and Payment
All invoices and payments issued to the Iowa DOT shall include a log of locations where used oil was recovered, date and the number of gallons picked up.
All recovered used oil invoices and payments shall be made to:
Iowa Department of Transportation
800 Lincoln Way
Ames, IA 50010
Attn: Office of Maintenance
James Hanson
DOT payments for oil filters and oil absorbents pickups will be kept separate from vendor’s used oil payments to Iowa DOT.
Contact Information
Name Julie Brown
Address 800 Lincoln Way
Ames, IA 50010
Phone 1 (515) 239-1892
Fax
Email julie.brown@iowadot.us
Awarded Suppliers Please login to view awarded supplier list.
Award Attachments
File Name Description File Size
Preliminary bid tab - RFBFY2023#230bidtab.pdf (please login to view this document) RFB FY2023 #230 - Preliminary bid tabulation - Used Oil, Antifreeze, Oil Filters, Oil Absorbents Recovery Services 84 KB
Bid Documents
Document name Format
Award Detail Spreadsheet (please login to view this document) Excel 2007 / XLS
Bid Invitation (please login to view this document) Acrobat / PDF
Public Question & Answer (please login to view this document) Acrobat / PDF
Bid Attachments
File Name Description File Size
standardterms_informal 1_18_22.pdf Standard Bid Terms and Conditions - Informal 186 KB
Garage Locations.pdf Garage Locations 93 KB
Ames Complex Map.pdf Ames Complex Map - Hoop Building 226 KB

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