Iowa Bids > Bid Detail

Lubricating Oils

Agency: State of Iowa - Department of Transportation
Level of Government: State & Local
Category:
  • 91 - Fuels, Lubricants, Oils, and Waxes
Opps ID: NBD18080080921764135
Posted Date: Jan 5, 2023
Due Date:
Solicitation No: RFB FY2023 #084

Bid Information

Type Request for Bid - Formal
Status Awarded
Number RFB FY2023 #084 (Lubricating Oils)
Issue Date & Time 12/1/2022 12:56:28 PM (CT)
Close Date & Time 12/22/2022 01:00:00 PM (CT)
Duration 21 days 3 minutes 31 seconds
Notes
We highly recommend online submission of responses. This expedites the process and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.
Additional Information
Responders shall furnish any requested information within three (3) working days after notification from the purchasing agent.
Samples
Prior to award the department may require a sample to evaluate quality and/or compliance with proposal requirements. If sample is tested and doesn’t meet specifications, the cost of the testing will be charged the vendor submitting the product.
Contract Award
Award will be made for any one group or combination of groups. All items within a group must be bid to be considered for a group award.
Group 1 consists of lines 2-6.
Group 2 will consist of lines 8-11.
Group 3 will consist of lines 13 & 14.
Group 4 consists of line 16.
Contract Award
The Contractor will be awarded a (just shy of) six (6) month contract with an option to renew for nine (9) additional renewals in six (6) month increments.
Contract Award
Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Product Information
Please provide tiered pricing, volume pricing, case quantities or minimum orders as applicable.
Contract Begin Date: January 15, 2023 (If testing is required, this date might have to be moved a few weeks.)
Contract End Date: June 30, 2023
Purchase Orders
Purchase orders will be issued for items as needed throughout the contract period.
Delivery Requirement
Materials shipped in full pallet quantities must be stacked and securely banded and/or shrink wrapped on
two or four-way entry pallets measuring 48” x 48”. Pallets should be made of durable material strong
enough to hold weight of product. Height of merchandise plus the pallet must not exceed 60”.
DOT will follow Iowa Code 8A.316 in regards to recycled oils and bio-based products.
Safety Data Sheets (SDS)
SDS sheets must be returned with contract. Contracts will not be valid and no orders will be issued until
SDS sheets are received for each commodity.

Iowa DOT Bid Opening - Participants are invited to join via the Microsoft teams link or by calling the phone number and entering the conference code followed by the # sign.

Date December 22, 2022

Time: 1:00 p.m.

Microsoft Team Meeting

Join on your computer or mobile app


Meeting ID: 245 169 542 551
Passcode: 99xdky
Download Teams | Join on the web

Or call in (audio only)
+1 515-817-6093,,366756838# United States, Iowa City
Phone Conference ID: 366 756 838#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
Contact Information
Name Jean Gustafson
Address 800 Lincoln Way
Ames, IA 50010
Phone 1 (515) 239-1173
Fax
Email jean.gustafson@iowadot.us
Awarded Suppliers
Supplier Name Award Line Count Award Amount
CHS INC - Lubricants Division 1 $2,370.34
PetroChoice Dynamo LLC 11 $173,229.80
Award Attachments
Bid Documents
Document name Format
Bid Invitation (please login to view this document) Acrobat / PDF
Public Question & Answer (please login to view this document) Acrobat / PDF
Bid Attachments
File Name Description File Size
standardterms_formal 1_18_22.pdf (please login to view this document) Standard Bid Terms and Conditions - Formal 207 KB
Specifications.pdf Specifications 122 KB
Iowa Code 8A.316.pdf Iowa Code 8A.316 597 KB
Bid Questions
Question How many qts. per case on line #3?
Answer 12 qts./case
Submitted 12/6/2022 04:04:05 PM (CT)
Question Can you provide previous pricing?
Answer
Last prices paid on each line of bid.

Line #2 Stock #015019020 $40.10/case 10/19/22

Line #3 stock #015019050 $36.85/case 7/19/22

Line #4 stock #015019225 $40.70/case 9/21/22

Line #5 stock #015019300 $547.80/drum 11/8/22

Line #6 stock #015019105 $25.07/case 9/21/22

Line #8 stock #015018910 $29.62/carton 5/14/21

Line #9 stock #015017000 $517.00/drum 7/19/22

Line #10 stock #015022851 $419.86/drum 11/28/22

Line #11 stock #015017050 $46.15/carton 9/13/21

Line #13 stock #015024000 $178.40/carton 11/28/22

Line #14 stock #015024500 $742.25/drum 11/15/22

Line #16 stock #015019361 $169.30/carton 11/28/22
Submitted 12/6/2022 04:00:11 PM (CT)

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